Office Administrative Assistant

The administrative coordinator implements and maintains systems to ensure continued coordination between staff, vendors, customers, and subcontractors. The administrative coordinator must employ excellent communication, organization, and interpersonal skills. Responsibilities Facilitate coordination between foremen, customers, subcontractors, and other relevant parties Maintenance of digital and physical filing systems to ensure reliable availability of key project documents Input AR/AP data into QBO and run regular reports to review with upper management Ensure smooth office functionality, including ordering supplies, scheduling maintenance, and performing open/closing tasks Source and onboard new employees and confirm accuracy of payroll hours documentation Requirements: High school diploma or equivalent; Bachelors degree or equivalent practical experience Proficient use of computers and standard office equipment Experience with QBO preferred Excellent email and phone etiquette and literacy Bilingual (English/Spanish) REQUIRED (email removed)