Job Description: Bilingual Administrative Assistant (Office)
Location: Miami, Florida, USA
Company: Prowork Talent & Consulting
Job Type: To be confirmed
Position Overview
We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant who is fluent in English and Spanish to support daily office operations, project coordination, documentation management, and administrative processes. The ideal candidate will have strong communication skills, excellent organizational abilities, and experience handling confidential records and coordinating multiple tasks in a professional office environment.
Key Responsibilities
Answer phone calls, respond to inquiries, and welcome visitors professionally.
Organize, maintain, and control project documents, contracts, insurance records, and other administrative files.
Coordinate schedules, meetings, calendars, and task follow-ups.
Support administrative processes related to NTO/NTB, Certificates of Insurance (COI), bonds, and project closeouts.
Provide administrative support to Human Resources, contracting, and new-hire documentation processes.
Maintain accurate records and ensure documents are properly organized and updated.
Communicate with internal teams, vendors, and other stakeholders to support efficient office operations.
Qualifications and Requirements
Fluency in both English and Spanish is required.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Familiarity with Microsoft Teams, Planner, OneDrive, and SharePoint.
Knowledge of OneNote, Zoom, and PDF management tools such as Foxit is an advantage.
Previous administrative or office support experience is preferred.
Ideal Candidate Profile
The ideal candidate is proactive, professional, dependable, and comfortable working in a fast-paced office environment. They should demonstrate initiative, maintain confidentiality, communicate effectively in both languages, and contribute positively to a collaborative team.
How to Apply
Interested candidates are welcome to contact:
Alejandra Hernandez
Talent Acquisition Prowork Talent & Consulting
Email:
