Admin Assistant-Clinic Operations

Admin Assistant-Clinic Operations
CATEGORY: NON-EXEMPT
RESPONSIBLE TO: Director of Finance
LIFTING REQUIREMENTS: UP TO 30 LBS
EFFECTIVE DATE: 9/15/2022
GENERAL DESCRIPTION:
The Admin Assistant - Clinical Operations, under the supervision of the Director of Finance is, responsible for maintaining participant medical records, coordination of all medical appointments, to include transportation when needed and performing a variety of clerical functions and duties as assigned.
RESPONSIBILITIES:

• Answer phone in Clinic Area, directing calls and taking messages when appropriate;


• Prepare Daily Clinic Schedule;


• Obtain progress notes, treatment summaries, and test results as needed for participant medical records;


• Prepare data for chart audits for local, state and federal guidelines;


• Maintenance of participants medical records, including opening and closing, and routine filing;


• Create and manage charts for incoming and ongoing participants;


• Assist team members in obtaining routine information for medical records;


• Coordination of all medical appointments to include transportation as needed;


• Track consults and referrals from beginning until completed;


• Schedules x-rays and diagnostic testing;


• Data entry into databases for tracking purposes; and


• General office work and all other reasonably related jobs as assigned.
  MINIMUM QUALIFICATIONS:


• Knowledge of medical terminology required


• High school graduate with office skills to include computer and office machine use - Two years work experience as clerk/typist


• Proficient in MS Office, to include Word and Excel


• Medical records or health related background required


• Ability to independently multitask and reprioritize in a fast-paced clinic environment

THE basics AT JAN WERNER reserves the right to change job description and work hours as required by the program.