Job Description Job Description Project Assistant - Skyframe
Location: Hillside, NJ
Job Type: Full-Time, On-Site
About Skyframe
Skyframe is an established and growing custom framing, fine art printing, fabrication, and installation company with locations in New Jersey, New York City, and Miami. We work with leading art galleries, interior designers, luxury brands, and corporate clients on a wide range of custom projects.
We are looking for a highly organized, detail-oriented, and proactive
Project Assistant to help coordinate projects, support our project management team, and ensure orders are completed accurately and on schedule.
Responsibilities
- Track customer orders and projects from start to finish, ensuring deadlines and requirements are met.
- Prepare and manage customer quotes and estimates, ensuring accuracy in pricing and project details.
- Create and update estimates, invoices, and customer records in QuickBooks.
- Follow up with clients regarding approvals, artwork, project details, deadlines, and missing information.
- Coordinate with production departments to monitor progress and keep projects moving forward.
- Assist with scheduling deliveries, pickups, and installations.
- Maintain accurate project information, timelines, and updates in and other internal systems.
- Communicate with vendors regarding materials, availability, pricing, and lead times.
- Help identify and resolve issues involving delays, missing information, or order discrepancies.
- Support project managers with daily administrative and coordination tasks.
- Assist with invoicing, payment follow-ups, and collections as needed.
- Communicate effectively with sales representatives, clients, and internal teams to ensure smooth project execution.
Required Qualifications
- Prior hands-on experience with QuickBooks, including creating estimates and invoices.
- Previous experience preparing customer quotes, estimates, or pricing proposals.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and priorities simultaneously.
- Proficiency in Microsoft Excel, Outlook, and general office applications.
- Strong problem-solving skills and a proactive attitude.
- Ability to work independently while collaborating with multiple departments.
Preferred Qualifications
- Experience with QuickBooks Online.
- Previous experience in project coordination, order management, or customer service.
- Familiarity with or similar project management software.
- Experience in custom manufacturing, printing, fabrication, framing, or related industries.
Ideal Candidate
The ideal candidate is
organized, resourceful, dependable, and an excellent communicator. You are comfortable preparing accurate quotes, working in QuickBooks, tracking multiple orders, and following up to ensure projects are completed successfully.
You take initiative, pay close attention to details, and enjoy working in a fast-paced, team-oriented environment.
What We Offer
- Full-time position with a well-established, growing company.
- Collaborative and professional work environment.
- Opportunity to work on unique projects for leading brands, galleries, and designers.
- Opportunities for professional growth and increased responsibility.
- Competitive compensation based on experience.
To Apply: Please submit your resume and a brief description of your relevant experience with QuickBooks, quoting, and project coordination.
