Job Description Job Description
Finance Assistant
Job Summary
The Finance Assistant supports the company's daily accounting and finance functions. This is a support role responsible for assisting with accounts receivable, accounts payable, bank reconciliations, and landed-cost administration. This position requires strong attention to detail, accuracy, and organization, as well as the ability to handle confidential financial information.
Reporting
Reports to: Senior Controller
Supervisory responsibilities: None
Duties / Responsibilities
- Processes accounts payable invoices, including coding, matching, and preparing invoices for approval and payment.
- Assists with accounts receivable functions, including customer invoicing, payment posting, and follow-up on outstanding balances.
- Performs bank reconciliations and researches discrepancies as needed.
- Assists with tariff and landed-cost administration, including maintaining accurate records and supporting documentation.
- Reviews vendor statements and helps resolve basic billing or payment questions.
- Maintains organized and accurate accounting files and records.
- Assists with month-end close activities as needed.
- Communicates with internal departments, vendors, and customers as needed to resolve basic accounting questions.
- Maintains confidentiality of company financial and employee information.
Required Skills / Abilities
- Basic understanding of accounting, bookkeeping, or finance practices.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office, including Excel, Word, and Outlook.
- Ability to organize work, meet deadlines, and follow established processes.
- Strong written and verbal communication skills.
- Ability to work independently while also supporting the finance team.
Education and Experience
- Associate's degree in Accounting, Finance, Business, or a related field preferred.
- In place of a degree, at least three years of experience in an accounting, bookkeeping, or finance support role may be considered.
- Prior office experience required.
- Experience with accounts payable, accounts receivable, bank reconciliations, or general bookkeeping preferred.
- Experience with NetSuite or another ERP/accounting system is a plus.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Occasional lifting of office materials or files up to 15 pounds may be required.
