Job DescriptionJob Description
Accounts Payable/Receptionist
Job Summary
We are seeking an organized, detail-oriented Accounts Payable Coordinator/Receptionist. This position provides accounts payable support while serving as the first point of contact for visitors, customers, and vendors.
Job Details
- Schedule: Full-time, Monday-Friday, 7:00 AM-4:00 PM
- Location: Woodland, California
- Pay: $20.00-$27.00 per hour
- Benefits: 401(k), health and dental insurance, and paid time off
Accounts Payable Responsibilities
Work closely with the VP of Finance to:
- Scan, review, and enter a high volume of vendor invoices into the accounting system.
- Verify that invoices contain the necessary supporting documentation.
- Organize and maintain electronic and paper accounts payable records.
- Request and review monthly vendor statements.
- Research missing invoices and assist with resolving invoice or statement discrepancies.
- Maintain and request certificates of insurance, business licenses, and W-9 forms.
- Set up new vendors and maintain accurate vendor information.
- Complete vendor credit applications.
Reception and Administrative Responsibilities
- Greet visitors and direct them to the appropriate person.
- Answer, screen, and route incoming telephone calls.
- Process incoming and outgoing mail.
- Maintain the reception area, conference room, and kitchen.
- Monitor inventory and order office supplies as needed.
- Make copies, scan documents, distribute faxes, and assist with maintaining office equipment.
Qualifications
- Accounts payable or general accounting experience preferred.
- Proficiency in Microsoft Office, especially Excel.
- Accounting software and multi-line phone experience preferred.
- Strong organizational skills and attention to detail.
- Excellent customer service and communication skills.
- Ability to multitask, meet deadlines, and maintain confidentiality.
- Positive, dependable, and team-oriented attitude.
