Overview As IP Docket Specialist, you will manage foreign patent and trademark dockets to ensure timely deadlines and accurate records. You'll work with attorneys, paralegals, and staff to support cross-border IP matters and maintain efficient workflows. The role focuses on deadlines, docket integrity, and process improvements within the IP team. This position offers hybrid/remote options across multiple office locations and a clear path to impact client outcomes through meticulous docket management.
Compensation / Benefits- medical
- dental
- vision
- disability
- life insurance
- 401K/profit sharing','paid holidays','tuition reimbursement','paid time off (vacation, personal, sick)
Responsibilities- Review foreign patent and trademark correspondence to record critical deadlines
- Maintain docket records using IP docketing software (e.g., CPI)
- Assign and calculate deadlines for foreign IP matters according to laws and rules
- Generate weekly docket deadline reports for attorneys and paralegals
- Manage prosecution, maintenance, renewal, and annuity deadlines for foreign IP
- Review foreign counsel communications to identify actions and follow-ups
- Process lateral attorney/client file transfers ensuring docket accuracy
- Create/update/process documentation and training materials for IP docketing
- Collaborate with attorneys, paralegals, and foreign associates to streamline workflows
- Identify and resolve docketing discrepancies to preserve IP records integrity
Key requirements- Minimum 5 years of foreign patent and trademark docketing or related IP legal support experience
- Legal experience in Intellectual Property is required
- Experience with foreign patent/trademark prosecution, maintenance, renewal, and annuity deadlines
- Proficiency with IP docketing software (e.g., CPI) and knowledge of foreign IP laws and procedures
- Experience working with foreign associates and/or international IP counsel preferred
- Strong organizational and time management skills with ability to manage multiple matters
- Excellent attention to detail and accuracy with large volumes of data and time-sensitive information
- Effective written and verbal communication skills for liaising with attorneys, staff, foreign counsel, and external stakeholders
- Ability to work independently and collaborate within a team environment
- strong organizational skills
- attention to detail
- clear written and verbal communication
- IP docketing software (CPI)
- foreign patent and trademark processes
- deadlines calculation and tracking
