Overview In this role you support the administrative and business management activities of a Process/Department, ensuring smooth operations and continuity. You'll work closely with cross-functional teams to manage finances, HR processes, and clerical tasks, while upholding policy compliance and operational efficiency. The position offers exposure to budgeting, payroll, and vendor coordination within a healthcare setting. You will influence process improvements and help maintain high standards of accuracy and service.
Responsibilities- Accountable property officer duties including capital equipment records and annual inventory
- Assist in development and monitoring of the Process budget and related variances
- Reconcile accounts, invoices, journal vouchers, and purchase orders for accurate posting
- Coordinate accounts receivable and revenue posting; maintain accounting reports
- Prepare financial, statistical, and annual reports; contribute to comparative analyses
- Handle travel arrangements and reimbursements following UTMB guidelines
- Process requisitions for routine, non-routine, and capital purchases per procurement rules
- Coordinate employee expense reimbursements and HR-related administrative tasks
- Types of correspondence and documents; maintain databases and spreadsheets; develop current office systems
- Schedule and organize meetings; manage records retention and filing; liaise with other departments and vendors
- Provide executive-level administrative support and ensure smooth office operations
- Coordinate personnel matters with Human Resources and maintain payroll and attendance records
- Support process improvements, cross-training, and adherence to internal controls
Key requirements- Associate's degree or equivalent and 2 years of office-related experience
- Exceptional attention to detail and accuracy
- Quick learner; adaptable to new processes and technologies
- Strong organizational skills; ability to prioritize multiple demands
- Proactive and resourceful; takes initiative
- Advanced proficiency in Microsoft Office; familiarity with AI technologies
- Strong written and verbal communication skills
- Critical-thinking and problem-solving abilities
- Healthcare industry and Epic experience preferred
- attention to detail
- quick learning
- organization
- Microsoft Office
- AI technologies familiarity
- database/spreadsheet proficiency
