Overview In diesem Senior Administrative Manager role, you will lead the Neurosurgery Administration's daily business, financial, and HR operations to ensure efficient workflows and regulatory compliance. You will partner with cross-functional teams to drive operational excellence in a world-class academic healthcare setting. You will shape budgets, staffing processes, and administrative services while maintaining high standards of discretion and service. This position offers impact across budgeting, grants, and staff development, within a mission-driven university health system.
Compensation / Benefits- 100% paid medical premiums for full-time employees
- Generous time off (vacation, holidays, sick leave)
- Longevity Pay
- Retirement/pension plan
- Wellness and mental health resources
- Employee discounts and wellbeing programs
Responsibilities- Oversee day-to-day business and financial processes, monitor performance, and forecast financials
- Manage HR activities for direct reports (recruitment, hiring/terminations, training, performance evaluations, salary planning)
- Handle confidential information; manage faculty and staff personnel records and timekeeping
- Approve department expenditures and personnel actions; ensure timely HR/financial system processing
- Monitor encumbrances, budget-to-actual comparisons, and fund sources for budget compliance
- Oversee travel, purchasing, payroll, timekeeping, contracts, and grants; monitor grant/program compliance
- Maintain inventories of equipment and space; manage documents for grant/program adherence
- Provide departmental communications materials and internal/external liaison support
- Identify and implement process improvements; train and supervise support staff; support interviewing and onboarding
- Assist in annual budgeting processes; prepare cost studies and management reports
- Advise on financial and business processes; draft policies and procedures as needed
- Ensures compliance with university guidelines and security requirements
- May lead faculty recruitment processes and supervise administrative staff
Key requirements- Bachelor's degree in Business related field
- Five (5) years related work experience in finance, accounting, business administration or business management
- Experience with finance and administrative systems; FMS training with passing score is required
- Ability to handle confidential information and complex decision-making
- Strong organizational and communication skills
- Proven track record in budget management and personnel processes
- service-oriented
- collaborative
- strong organizational skills
- Experience with Visa processing, FML, HCM, FMS, Coupa, Concur
- Calendar management platforms
- Advanced Office (Word, Excel, PowerPoint, Outlook)
