Overview In this role you support the Property Management Team with administrative excellence to ensure timely handling of tenant requests and property operations. You will collaborate with cross-functional colleagues to manage lease and contract processes, reporting, and office operations, enabling smooth, compliant property management. You'll work in a professional setting focused on tenant satisfaction, accuracy, and efficient administration. This is a growth-minded position in a leading CRE firm with a strong emphasis on service quality and organizational effectiveness.
Compensation / Benefits- health, vision, and dental insurance
- retirement savings plans
- flexible spending accounts
- life and disability insurance
- paid time away from work
- competitive pay
Responsibilities- Provide comprehensive administrative support (phone, reports, filing, distribution)
- Coordinate meetings and events; assist in lease administration and insurance data handling
- Prepare bid proposals, service contracts, and invoices; assist in bidding and policy compliance
- Code and review invoices for approvals; maintain office supplies and contract files
- Track contracts and certs of insurance; maintain follow-up for expirations
- Monitor maintenance work orders; prepare monthly status reports for Property Manager
- Manage purchase order system; support monthly/quarterly management reports and budget preparation
- Process staff hours, tenant bill-backs, expense reports, meter readings, and check requests
- Maintain confidential information; foster positive tenant/client relationships
Key requirements- Some commercial real estate background
- Customer service experience preferred
- Proficiency in Microsoft Office Suite
- Ability to interface with decision makers professionally
- Strong organizational and communication skills
- High school diploma/GED; Bachelor degree preferred
- Ability to handle multiple tasks and maintain confidentiality
- Communication proficiency
- Customer focus
- Organization
- Microsoft Office Suite
- Contract administration software (implicit)
- Accounting/task tracking systems (implicit)
