Administrative Assistant IIIUnder direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.
This is an onsite position based in Campus , requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.
An Asterisk ( ) denotes an "essential job function" for ADA purposes. (60%) Administrative Support
As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.
Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.
Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
Utilize appropriate online/electronic systems to accomplish administrative tasks.
Provide staffing and support for university events.
Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
Assist with opening and closing the campus. (40%) General Support
Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.
Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.
Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
Other duties as assigned.
Skills and Abilities:
Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities
Ability to promote positive interactions between faculty, staff, students, and public
Demonstrated ability to handle privileged information in a confidential manner
Ability to read and carry out instructions
Ability to hear, understand, and carry out verbal instructions
Knowledge of proper grammar, punctuation, and spelling
Ability to perform basic mathematical calculations, including fractions, decimals, and percentages
Ability to read and write memos and correspondence in a clear concise manner
Ability to organize and prioritize workload
Ability to concentrate and tolerate interruptions by students and faculty
Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public
Skilled in typing, word processing, shorthand, or tape dictation
Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.
Minimum QualificationsEducation and/or Experience:
High school diploma and formal secretarial training
Associate degree preferred
Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity
