LHH is seeking an experienced and highly organized Executive Assistant to the CEO to provide comprehensive executive and administrative support within a mid-sized financial services organization. This individual will serve as a trusted partner to the CEO, managing a fast-paced calendar, coordinating complex travel, supporting meetings and events, and helping ensure day-to-day priorities run smoothly.
The ideal candidate is proactive, polished, detail-oriented, and comfortable interacting with senior executives, clients, and key stakeholders. This position requires exceptional judgment, discretion, communication skills, and the ability to anticipate needs while managing multiple priorities.
Key Responsibilities
- Manage the CEO's complex and frequently changing calendar, including scheduling meetings, resolving conflicts, and prioritizing competing demands.
- Coordinate domestic and/or international travel, including flights, accommodations, transportation, itineraries, and last-minute changes.
- Manage and support event coordination, including executive meetings, leadership events, client functions, company events, dinners, and special engagements.
- Coordinate internal and external meetings and ensure the CEO is prepared with necessary materials, agendas, and information.
- Serve as a professional point of contact between the CEO and employees, senior leaders, clients, and external business partners.
- Prepare and organize presentations, reports, correspondence, meeting materials, and other executive-level communications.
- Track important follow-ups, commitments, deadlines, and action items.
- Handle sensitive and confidential business information with a high level of discretion and professionalism.
- Assist with expense reporting, invoices, documentation, and other administrative responsibilities.
- Anticipate the CEO's needs and proactively address scheduling, logistical, and administrative matters.
- Provide additional project and administrative support as business needs evolve.
Qualifications
- 5+ years of experience supporting C-suite or senior-level executives, preferably within financial services or a professional services environment.
- Proven experience managing complex executive calendars, travel arrangements, and event coordination.
- Exceptional organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
- Strong written and verbal communication skills with a high level of professionalism.
- Demonstrated discretion and sound judgment when handling sensitive and confidential information.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to anticipate needs, take initiative, and interact professionally with senior leaders, clients, and external partners.
- Notary Public preferred, but not required.
Pay Details: $100,000.00 to $110,000.00 per year
Search managed by: Emily Lepley
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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