Executive Assistant Position Overview:LHH Recruiting is seeking a highly organized and detail-oriented Executive Assistant to support the VP and assist with day-to-day administrative and operational functions with our client in Phoenix, AZ. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and can manage multiple priorities while maintaining a high level of professionalism and discretion.
Key Responsibilities:- Manage and prioritize the VP's communications, including reviewing daily voicemails, preparing transcripts, and ensuring timely follow-up within 24 hours
- Answer, screen, and direct incoming calls while maintaining a professional and welcoming front-office presence
- Maintain and coordinate the VP's calendar, scheduling both internal and external appointments while balancing priorities
- Track and reconcile expense reports for the VP and staff, including matching receipts and credit card transactions to statements
- Support accounts payable processes using QuickBooks
- Coordinate and arrange quarterly meetings and events
- Organize weekly catering for multiple office locations, along with planning larger monthly, quarterly, and holiday events
- Order and manage office supplies, snacks, and beverages for multiple offices
- Oversee equipment logistics for field operations, including tracking, deployment, and monitoring alerts for specialized equipment
- Administer and track client-related financial tools (e.g., controlled-use credit cards), including monitoring notifications and expiration timelines
- Provide general administrative and operational support as needed to ensure business continuity
Qualifications:- 3+ years of Executive Assistant or senior administrative experience supporting leadership at a VP level.
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent verbal and written communication skills
- High level of professionalism, discretion, and attention to detail
- Proficiency with Microsoft Office Suite
- Ability to work independently and proactively solve problems
Pay Details: $33.00 to $36.00 per hour
Search managed by: Chris Collins
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
