Job Description Job Description
Construction Administrator
Role: Support the Division Manager and Senior Project Manager by organizing project documentation, preparing correspondence and paperwork, tracking deadlines, and following up on outstanding items.
Main expectation: Take administrative work off both managers' plates and keep tasks moving without constant reminders.
Job Description Summary
The Construction Administrator provides day-to-day administrative support to a team of 3-4 Project Managers and Estimators, helping them focus on customers, estimating, and managing construction projects.
Key Responsibilities
Organize bid documents, vendor quotes, proposals, and deadlines.
Set up job files and track change orders, submittals, RFIs, material orders, and deliveries.
Coordinate billing documentation with Accounting.
Prepare meeting notes, follow up on open items, and assemble project closeout packages.
Maintain accurate, accessible records and improve administrative processes.
Qualifications
The ideal candidate is organized, detail-oriented, proactive, and comfortable managing multiple priorities. Strong communication skills and proficiency in Microsoft Office and PDF software are required. Construction or electrical industry experience is preferred, but training is available for the right person.
Authority and Success Measures
This position prepares, organizes, and tracks work; pricing, scope, technical, and contract decisions remain with the responsible Project Manager or Estimator. Success means less paperwork for the team, accurate and timely documents, and consistent follow-through.
Company Description
Lombardi Electric, Inc., based in Bloomingdale, Illinois, is a premier commercial and industrial electrical contractor serving the Chicagoland area since its establishment in 1995. Fully licensed, bonded, and insured, the company employs a skilled workforce of 85 union electricians and a dedicated office staff of 22, delivering high-quality electrical solutions across Illinois. Specializing in new construction, renovations, custom hardwiring of modular office workstations, and low voltage cable installations, Lombardi Electric is renowned for its commitment to safety and excellence. With nearly all electricians OSHA 10 and NFPA 70E certified, and estimators boasting over a century of combined industry experience, the company ensures reliable, prompt, and professional service. Proud members of the National Electrical Contractors Association (NECA) and the Electric Association, Lombardi Electric empowers businesses and industries with innovative and dependable electrical contracting services tailored to meet diverse project needs.
Company Description Lombardi Electric, Inc., based in Bloomingdale, Illinois, is a premier commercial and industrial electrical contractor serving the Chicagoland area since its establishment in 1995. Fully licensed, bonded, and insured, the company employs a skilled workforce of 85 union electricians and a dedicated office staff of 22, delivering high-quality electrical solutions across Illinois. Specializing in new construction, renovations, custom hardwiring of modular office workstations, and low voltage cable installations, Lombardi Electric is renowned for its commitment to safety and excellence. With nearly all electricians OSHA 10 and NFPA 70E certified, and estimators boasting over a century of combined industry experience, the company ensures reliable, prompt, and professional service. Proud members of the National Electrical Contractors Association (NECA) and the Electric Association, Lombardi Electric empowers businesses and industries with innovative and dependable electrical contracting services tailored to meet diverse project needs.
