1. Role Overview
An Occupational Health Administrative Assistant provides administrative support to a company's employee health and safety programs.
The person manages:
- Employee medical records and documentation.
- Drug and alcohol testing coordination.
- Medical appointments and follow-ups.
- Return-to-work documentation.
- Employee health case tracking.
- Regulatory compliance records.
- Vendor communication and reporting.
2. Core Responsibilities Stack
Area What the candidate does
Case Management Creates cases, updates records, tracks case status and follow-ups
Medical Records Maintains confidential employee health documentation
Drug & Alcohol Testing Coordinates testing appointments and documentation
Hearing Conservation Tracks employee hearing tests and program records
Respiratory Protection Coordinates respirator medical clearance documentation
Return-to-Work Tracks medical clearance and return-to-work paperwork
Medical Certification Tracks employee medical certifications and renewals
Employee Accommodation Coordinates accommodation documentation
Reporting Creates Excel reports, dashboards and tracking logs
Vendor Management Communicates with clinics, healthcare providers and third-party administrators
Billing Supports invoice processing and vendor payments
Compliance Supports audits, regulatory reporting and recordkeeping
Must-Have vs Nice-to-Have Skills
Must-have Nice-to-have
Administrative experience Occupational health experience
Confidential records management HIPAA knowledge
Case tracking Drug & alcohol testing
Microsoft Office / Excel Hearing conservation
Documentation management Respiratory protection
Communication skills Return-to-work coordination
Scheduling and follow-ups Regulatory audit support
