Job Description Job Description
The Communications Assistant provides administrative, organizational, and communications support to the team while serving as a key point of contact for internal staff and external clients. This position requires strong communication and organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a professional environment.
The ideal candidate will have experience supporting business operations, coordinating meetings or projects, creating presentations and content, and working collaboratively across departments.
Key Responsibilities
- Provide day-to-day administrative and operational support to the team.
- Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.
- Answer phone calls and respond to emails in a professional and timely manner.
- Prepare and maintain reports, presentations, correspondence, and other business documentation.
- Create and edit PowerPoint presentations and other communications materials.
- Assist with content creation, storytelling, photo editing, and related communications activities.
- Support event and project coordination as needed.
- Maintain accurate electronic and physical filing systems and ensure documentation is organized and accessible.
- Perform tracking and tracing duties and maintain accurate status records.
- Order and maintain office supplies and coordinate with vendors as needed.
- Assist with IT equipment coordination and related office support.
- Serve as a primary point of contact for internal employees and external clients while maintaining confidentiality of sensitive information.
- Collaborate cross-functionally with various departments and support business operations as needed.
- Perform other administrative and communications duties as assigned.
Required Skills & Qualifications
- High School Diploma or equivalent.
- 3-5 years of administrative, communications, office support, or related experience.
- Proficiency with Microsoft Office, particularly PowerPoint, Word, and Excel.
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills.
- Ability to prioritize and manage multiple projects and deadlines.
- Strong attention to detail, accuracy, and follow-through.
- Experience with calendar management, scheduling, email correspondence, and general administrative support.
- Experience with event or project coordination.
- Understanding of general business operations.
- Experience with content creation, photo editing, or storytelling is preferred.
- Ability to perform tracking and tracing duties accurately.
- Professional demeanor with the ability to interact effectively with internal and external stakeholders.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong cross-functional collaboration skills.
