Job Description Job Description Maintenance Systems Administrator
Position Overview:
The Maintenance Systems Administrator supports the Maintenance Department through the administration of maintenance information systems, including SAP and Adept. This role is responsible for maintaining the accuracy of maintenance data, equipment records, work order documentation, and technical documents while providing reporting and analytics that support maintenance performance and asset reliability.
The position serves as a key resource for Maintenance, Engineering, Operations, Storeroom, and R&D personnel by ensuring maintenance information is accurate, accessible, and properly maintained.
Key Responsibilities:
Maintenance Systems Administration -
Manage maintenance work orders throughout their lifecycle, including creation, updates, documentation, and closure within SAP.
Scan and attach completed maintenance records to SAP work orders.
Generate and distribute preventive maintenance work orders and supporting documentation.
Enter and coordinate maintenance requests for personnel without direct system access.
Support maintenance planning and scheduling activities through accurate system data management.
Equipment and Asset Data Management -
Maintain equipment master data and related maintenance records within SAP.
Collect, validate, and update equipment information, including manufacturer, model, serial number, and asset details.
Support data accuracy initiatives and continuous improvement of maintenance records.
Reporting and Analytics
Extract and analyze maintenance data from SAP and other systems.
Develop and maintain maintenance performance metrics and KPI reporting.
Provide reports and trend analysis to support maintenance leadership and decision-making.
Monitor and report on preventive maintenance compliance, work order performance, backlog, labor utilization, and other maintenance indicators.
Document Control -
Maintain maintenance and engineering documentation within the Adept document management system.
Manage equipment records, engineering drawings, calibration reports, and other technical documents.
Ensure maintenance documentation is current, organized, and readily accessible.
Cross-Functional Support -
Serve as a liaison between Maintenance, Engineering, Operations, Storeroom, and R&D regarding maintenance information and work order processing.
Support the creation and maintenance of storeroom parts and related records.
Assist with process improvements, system enhancements, and special projects as needed.
Administrative Support -
Maintain maintenance department overtime tracking and reporting.
Coordinate scheduling and utilization of department pool vehicles.
Support miscellaneous departmental administrative activities.
Maintains critical caffeine inventory supporting maintenance department operational readiness.
Qualifications:
Experience with SAP.
Strong Microsoft Excel and reporting skills.
Excellent organizational skills and attention to detail.
Ability to manage large volumes of technical and maintenance-related data.
Strong communication and problem-solving abilities.
Experience in a manufacturing, industrial, or maintenance environment preferred.
Position Impact -
This position plays a critical role in maintaining the integrity of maintenance data and records, supporting maintenance planning and execution, and providing the information necessary to improve equipment reliability, measure performance, and support operational decision-making
All Qualified Candidates, please contact: Jacob Zug
Phone:
Email resume to:
