Michael L. Doyle CPAs, PLLC is seeking an experienced Administrative Assistant for our Elgin, Oklahoma office. This is a fast-paced, detail-intensive position that plays an active role in the daily workflow of our accounting and tax practice. The person in this role will work directly with client financial and tax information and must be comfortable managing a high volume of documents, deadlines, client communications, and computer-based work with accuracy.
Responsibilities include:
Tax client intake, document processing, scanning, organization, and file management
Data entry and spreadsheet preparation related to tax and accounting work
Tracking client information, missing documents, deadlines, and work in progress
Preparing and processing documents for tax return and accounting workflows
Client follow-up and communication regarding documents, appointments, billing, and other account matters
Managing incoming calls, client appointments, and front-office activity
Processing incoming and outgoing mail, including routine trips to the neighboring post office
Maintaining accurate electronic and physical client records
Performing additional accounting-office and administrative duties as assigned
Requirements:
Prior professional office, administrative, accounting support, bookkeeping, tax, financial, or comparable experience required
Strong computer proficiency and the ability to work efficiently across multiple software programs
Proficiency with Microsoft Word and Excel
Excellent organization and attention to detail
Ability to accurately process confidential financial and tax information
Ability to prioritize a substantial workload and meet firm deadlines
Strong written and verbal communication skills
Ability to work independently, follow established procedures, and recognize when additional information or direction is needed
Professional demeanor when working with clients and other staff
Applicants should already have strong computer, administrative, and professional office skills. The position requires someone who can learn accounting and tax-office procedures quickly without needing training in basic computer use, document management, or general office practices.
DIRECT APPLICATIONS ONLY. We do not work with, nor do we accept outreach from, third-party recruiters, headhunters, or staffing agencies. Unsolicited agency contacts will be permanently blacklisted
Interview Requirements: All interviews are conducted in person at our office in Elgin, Oklahoma. Virtual or remote interviews will not be accommodated. Applicants must be willing and able to attend an onsite interview to be considered for employment. This is a full-time, in-person position; remote or hybrid work arrangements are not available.
