Billing Coordinator-NYC
The Billing Coordinator is responsible for assisting the Revenue Manager with managing the operational and fiscal activities of the Billing area. These responsibilities include assisting in the development of procedures to improve the operating quality and efficiency of the area, acting as a point of contact for clients/ E-Billing vendors to the extent related to the issuance of invoices.
Responsibilities/Duties
High level of proficiency with 3E
The Senior Billing Coordinator is responsible for all the following:
Assist Revenue Manager with the timely and accurate processing of client bills.
Ensure that controls are adhered to relating to setup of new matters, to prevent data and distribution errors.
Complete write off requests with AR Coordinator.
Backup up AR Coordinator
Resolve complex client requests relating to bill formats and charges as related to client agreements
Complete all daily audit requests
Complete all new employee setups in accounting system
Complete all daily conflict checks
Assist with month-end and year-end closing duties
Provide Controller and Accountants with weekly billing report
Communicate and respond to inquiries from e billing vendors, partners, employees and Firm management.
Issue monthly ebilling status schedule
Qualifications and Skills
Bachelors degree or equivalent in a relevant area (e.g., accounting, finance or business administration) preferred
Minimum of 3 to 5 years of billing experience within law firms
Proficiency with MS Suite software such as Outlook, Word, particularly in Excel. Knowledge of 3E Elite is required; Ebilling hub.
Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision
Excellent written and oral communication skills
Strong organizational, analytical and time management skills, as well as the ability to multi-task within a high pace environment
Must be resourceful, detail oriented and proactive to the needs of the Firm with the ability to maintain information accurately
Flexibility to adapt to all work situations and work varied hours
Strong attention to detail
