Bookkeeper

Key Responsibilities - Record and maintain accurate financial transactions in accounting systems. - Manage daily bookkeeping activities, including income, expenses, purchases, payments, and deposits. - Maintain general ledger accounts and ensure transactions are properly categorized. - Process accounts payable, including reviewing invoices, obtaining approvals, and scheduling payments. - Manage accounts receivable, including preparing invoices, recording customer payments, and following up on outstanding balances. - Reconcile bank, credit card, and other financial accounts regularly. - Investigate and correct discrepancies or errors in financial records. - Prepare and maintain accurate financial statements, reports, and account summaries. - Assist with monthly, quarterly, and year-end closing procedures. - Monitor cash flow and maintain accurate records of incoming and outgoing funds. - Prepare and process checks, electronic payments, deposits, and other financial transactions. - Maintain vendor and customer account records. - Track outstanding invoices, payments, credits, and balances. - Assist with payroll processing and maintain payroll-related records when required. - Prepare documentation and financial information for accountants, auditors, tax professionals, and management. - Maintain organized electronic and physical financial records. - Ensure financial records comply with company policies and applicable accounting procedures. - Maintain confidentiality of financial, customer, employee, and business information. - Assist with budgeting, forecasting, and financial analysis as requested. - Research and resolve billing, payment, and account discrepancies. - Prepare reports and provide financial information to management when requested. - Monitor expenses and identify unusual or incorrect transactions. - Support tax preparation by organizing financial records and required documentation. - Stay current with company accounting procedures and relevant financial requirements. - Perform other accounting and administrative duties as assigned. Accounting Software and Technical Skills - QuickBooks or other accounting software. - Microsoft Excel, including spreadsheets, formulas, sorting, filtering, and basic financial functions. - Microsoft Word and Outlook. - Accounts payable and accounts receivable systems. - General ledger and financial reporting systems. - Electronic payment and invoicing platforms. - Data entry and financial record management. Required Skills and Qualifications - High school diploma or equivalent required; accounting, finance, or business education preferred. - Previous bookkeeping, accounting, or financial administrative experience preferred. - Knowledge of basic accounting principles and bookkeeping procedures. - Strong attention to detail and numerical accuracy. - Excellent organizational and time-management skills. - Strong analytical and problem-solving abilities. - Ability to identify and correct financial discrepancies. - Proficiency with accounting software and Microsoft Excel. - Strong communication and interpersonal skills. - Ability to handle confidential financial information responsibly. - Ability to meet deadlines and manage multiple financial tasks. - Strong integrity, reliability, and professional judgment. - Ability to work independently and collaboratively with management, vendors, customers, and accounting professionals. Key Skills - Bookkeeping - General ledger management - Accounts payable - Accounts receivable - Bank reconciliation - Credit card reconciliation - Invoice processing - Payment processing - Financial reporting - Data entry - Payroll support - Expense tracking - Cash flow monitoring - Account reconciliation - QuickBooks - Microsoft Excel - Financial recordkeeping - Attention to detail - Confidentiality - Problem solving Performance Expectations A successful Bookkeeper maintains accurate and up-to-date financial records, processes transactions and payments efficiently, reconciles accounts accurately, identifies discrepancies promptly, and provides reliable financial information to management and accounting professionals. The Bookkeeper also maintains confidentiality and ensures financial documentation is organized and readily available when needed.