Accounting Coordinator

In this contract-to-permanent role, you will support daily accounting operations in Lancaster, NY, ensuring accurate records and timely reporting. You'll collaborate across internal teams and external partners to keep payables and receivables in balance and help maintain the general ledger. You'll tackle month-end tasks, bank reconciliations, and year-end supporting documentation, contributing to smooth financial processes and stakeholder confidence. This position offers hands-on exposure to end-to-end accounting activities and cross-functional collaboration.

• Manage the full accounts payable cycle, including reviewing submissions, entering transactions, and preparing payments
• Maintain general ledger records through reconciliations and posting journal adjustments
• Produce financial summaries and budget-related reports for business review and planning
• Support year-end activities with documentation for inventory, payroll, receivables, and trial balance
• Monitor cash activity through bank balances and regular reconciliations
• Generate customer invoices and follow up on outstanding balances; research discrepancies on complex or past-due accounts
• Handle electronic billing for government clients and process credit applications for new customers and vendors
• Prepare month-end commission calculations and distribute weekly invoice copies to sales reps; review employee expense reimbursements for payment
• Support administrative accounting tasks including petty cash, certificate of insurance requests, and insurance records maintenance
• Update internal reporting books and weekly leadership reports

• strong attention to detail
• experience with payables and receivables
• ability to manage multiple priorities in a fast-paced environment
• experience with reconciliations and journal entries
• experience with invoicing and collections
• ability to coordinate with internal and external stakeholders

• attention to detail
• cross-functional collaboration
• time management
• accounts payable
• accounts receivable
• general ledger reconciliations