Entry Level Mill Administrator

Countertop Order Management

• Answer and respond to emails and phone calls from designers regarding laminate countertop orders.
• Review laminate countertop work orders for accuracy and completeness.
• Confirm laminate material availability and lead times with suppliers.
• Enter purchase orders accurately and maintain documents.
• Work with designers to confirm material selections, order requirements, and estimated completion dates.
• Track laminate countertop and postform countertop orders from placement through completion.

Purchasing & Materials Management

• Order HPL laminate sheets, stock postform countertops, and other related countertop materials.
• Order board stock for mill inventory and commercial projects.
• Order daily based on shop requirements.
• Purchase:
• Edgebanding: stock or special orders
• Tools: Drill guns, drill bits, saw blades, routers, utility knives
• Shop supplies: Tape, shrink wrap, safety glasses, gloves, back supports, sandpaper, markers
• Production related materials: Brad nails, staples, Glue (assembly & pellets, Coordinate Blade sharpening
• Monitor inventory levels and replenish stock based on requirements
• Maintain purchasing records and order tracking/completion logs.

Vendor Relations

• Communicate with vendors regarding pricing, product availability, lead times, and delivery schedules.
• Get quotes to support cost effective purchasing.
• Follow up on open orders and resolve order delays or material discrepancies.

Production Support

• Review orders and material requirements with laminate or Mill shop personnel.
• Coordinate material deliveries to meet production schedules.
• Help make sure all required materials are available before work begins.
• Support production planning by monitoring incoming materials and shipment status.
• Work closely with designers, vendors, and shop personnel to make sure projects are completed on time.

Administrative Responsibilities

• Maintain accurate order tracking and purchasing logs.
• Monitor open purchase orders and delivery schedules.
• Update order status information and communicate changes to internal teams.
• File and maintain purchasing and vendor documentation.