Overview In this on-site role, you support day-to-day HR coordination, office operations, and employee-facing administration to keep a fast-paced environment organized and welcoming. You partner with multiple teams to strengthen workplace processes from onboarding to events, ensuring smooth execution and clear communications. You drive efficient operations, maintain HR records, and support compliance and recruiting activities to sustain a productive work culture. This long-term contract offers the chance to shape everyday experiences and improve organizational effectiveness. You will work closely with cross-functional teams to enable a well-run, people-centered office.
Responsibilities- Oversee calendars, meetings, and cross-functional admin tasks to keep priorities on track
- Prepare and share internal updates and employee communications
- Maintain a welcoming workplace by monitoring conditions and addressing issues promptly
- Manage relationships with external suppliers, track inventory, and coordinate replenishment
- Organize team gatherings, company events, and employee appreciation activities with logistics in mind
- Provide hands-on support for meetings including room setup, presentations, and audiovisual needs
- Assist HR administration including onboarding tasks, employee documentation, and HR system records
- Coordinate interview scheduling and candidate communications to support recruiting
- Support HR compliance efforts and broader operational projects through documentation and process execution
Key requirements- Experience in HR coordination and office operations
- Ability to multitask effectively in a fast-paced onsite environment
- Strong communication skills and service mindset
- service-oriented
- proactive
- cross-functional collaboration
- HR systems knowledge
- calendar management
- document management
