Job DescriptionJob Description
Be Part Of A High-Performing Team
Join a professional corporate office where the reception experience plays an important role in supporting employees, executives, leadership visitors, and external guests. This position will serve as the primary face of a New York City office and work closely with executive support and workplace teams to ensure every visitor receives a polished, organized, and welcoming experience.
The environment is collaborative and relationship-driven, with a relatively small onsite team and regular visits from executives and colleagues traveling from other locations.
What's In Store For You
- Engagement: W2 only (no C2C/1099)
- Contract-to-hire opportunity with the potential for permanent employment.
- Onsite in Manhattan.
- Typical contract schedule of Monday through Thursday, 8:30 AM-5:30 PM, with occasional Fridays based on business and visitor needs.
- Opportunity to work closely with executive support and leadership teams in a professional corporate environment.
- Permanent conversion is expected to transition to a full-time schedule, with remote work typically available on Fridays depending on business needs.
How You Will Make An Impact
- Serve as the first point of contact for employees, executives, clients, and external visitors entering the office.
- Maintain a consistently professional, welcoming, and polished front-desk environment.
- Review scheduled visitors and proactively prepare for upcoming arrivals throughout the day.
- Register visitors through internal systems and coordinate visitor badges and building access.
- Maintain visitor, seating, and office-use logs.
- Coordinate seating and workspace arrangements for visiting colleagues and executives.
- Manage calendars and support day-to-day office coordination.
- Monitor deliveries, freight access, and other back-office arrivals.
- Maintain office and pantry inventory, including coffee, snacks, supplies, and common-area necessities.
- Coordinate team lunches, including headcounts, restaurant/vendor arrangements, timing, and delivery.
- Support meeting and conference-room technology using Microsoft Teams, Zoom, and related office systems.
- Work closely with executive support and the broader office team to anticipate needs and keep daily operations running smoothly.
Are You an Experienced Corporate Reception Professional Ready to Make an Impact?
- Previous experience in reception, front desk operations, administrative support, hospitality, or customer service.
- Professional corporate-office experience strongly preferred.
- Demonstrated ability to serve as a polished and professional first point of contact.
- Strong reliability and punctuality, with the ability to maintain consistent front-desk coverage.
- Proactive approach to anticipating visitors, meetings, deliveries, and office needs.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Proficiency with Microsoft Outlook, Teams, Excel, and Word.
- Comfortable maintaining calendars, spreadsheets, visitor logs, and basic office documentation.
- Experience with visitor management, badges, seating coordination, deliveries, and office supplies preferred.
- Comfortable assisting with catering, pantry restocking, and hands-on common-area upkeep.
- Ability to work independently while collaborating closely with a small office team.
- Ability to maintain discretion when interacting with executives, visitors, and confidential workplace information.
