Job DescriptionJob Description
Job Title: Administrative Assistant / Receptionist
Industry: Real Estate
Location (City, State): Tulsa, OK
Assignment Type: Part-Time
Pay: $20/hr
Work Schedule: Part-Time
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a well-established organization seeking a reliable and detail-oriented Administrative Assistant / Front Desk Coordinator to support daily office operations. This role is ideal for someone who enjoys working in a professional office environment, providing exceptional customer service, and handling a variety of administrative responsibilities.
Job Description:
The Administrative Assistant / Front Desk Coordinator serves as the first point of contact for visitors and callers while providing administrative support across multiple functions. The ideal candidate is organized, proactive, and able to manage several priorities in a fast-paced office setting.
Key Responsibilities:
- Greet visitors and answer incoming phone calls in a professional and courteous manner.
- Process incoming and outgoing mail and maintain organized physical and electronic filing systems.
- Prepare routine correspondence and assist with general office administration.
- Monitor office supply inventory and coordinate replenishment as needed.
- Communicate with outside vendors regarding website updates and other administrative requests.
- Create, update, and reconcile Excel spreadsheets to maintain accurate records and reports.
- Track and maintain current client and vendor insurance certificates.
- Provide administrative support for special projects and other duties as assigned.
Qualifications:
- Proficient in Microsoft Outlook, Word, and Excel.
- Comfortable using a 10-key calculator and performing accurate data entry.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
- Self-starter with the ability to work independently and as part of a team.
- Professional communication and customer service skills.
Additional Details:
- Previous administrative, receptionist, or office support experience is preferred.
- Experience managing spreadsheets, records, or compliance documentation is a plus.
- Must be dependable, adaptable, and committed to maintaining confidentiality.
Perks:
- Stable, full-time opportunity with a collaborative team.
- Variety of responsibilities that keep each day engaging.
- Opportunity to contribute to special projects and process improvements.
- Professional office environment with room for growth.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
