Law Firm Receptionist

A boutique law firm seeks an experienced legal secretary to support their paralegals and attorneys, as well as, handle all receptionist and office clerical duties.

QUALIFICATIONS:

• MUST have receptionist experience in a law firm setting.
• Good data entry and computer skills.
• Proficient in Microsoft office.
• Switchboard, copier, scanner and computer experience.
• Excellent typing skills. _ A typing test will be given._
• Dictation is a plus.
• Able to pass a drug test.

RESPONSIBILITIES:

• Receives and routes telephone calls via multi-line phone system, communicating with professionalism, respectfulness and tact.
• Greets clients and visitors and contacts appropriate individual or directs them to proper conference area.
• Schedules use of conference rooms.
• Records trial calendar information, and disseminates appropriate information throughout firm.
• Maintains neatness of reception area and conference rooms.
• Monitors the proper function of switchboard equipment and notifies appropriate contacts of problems.
• Trains new staff on standard front desk procedure and operation of switchboard.
• Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis.
• Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

This is a FULL TIME position 8:30 a.m. to 5:30 p.m.