Medical Records/Unit Secretary

Northern Manhattan Rehab and Nursing Center is seeking an experienced and highly organized Secretary to support our Nursing Department. This position plays a vital role in ensuring smooth daily operations in a fast-paced, dynamic healthcare environment. The ideal candidate is professional, punctual, detail-oriented, and able to multitask effectively.

• Organize and maintain complete, accurate, and up to date resident medical records in accordance with federal, state, and facility regulations

• Oversee the release, storage, archiving, and transcription of medical records in compliance with HIPAA standards

• Collaborate with nursing, clinical, and administrative staff to ensure timely documentation

• Promote cooperative and professional relationships with residents, families, staff, vendors, and healthcare partners

• Prepare, duplicate, distribute, and mail reports, letters, and documents as directed

• Answer telephones professionally and provide information in accordance with nursing home regulations, referring complex inquiries to appropriate personnel

• Manage electronic and paper medical records systems.

• Process admissions, discharges, and transfers

• Abstract, analyze, audit, and code medical records promptly

• Assist with chart audits and regulatory surveys

• Additional duties as assigned

• High School Diploma or equivalent

• Proficiency in Microsoft Office

• Minimum of two (2) years of clerical experience, preferably in a healthcare or nursing home setting

• Experience with proofreading, cross-indexing, and filing

• Excellent oral and written communication skills

• Strong attendance and punctuality are required

• CNA certificate preferred but not required

• Supportive and collaborative work environment

• Opportunity to work in a respected Skilled Nursing Facility

• Competitive compensation based on experience

If you are a dependable, detail-oriented professional with healthcare clerical experience, we encourage you to apply.

07/24/2026