Administrative Project Coordinator

In this role you are the first point of contact for visitors and staff, delivering exceptional service and facilitating a smooth office experience. You support multiple project managers with coordination, documentation, and meetings, ensuring quality and compliant processes. You manage communications, scheduling, and procurement tasks that keep projects on track. This is a chance to contribute to HDR's collaborative, employee-owned culture while making a meaningful impact in the community and water industry.

• Greet visitors and answer/route calls, schedule conference calls, and manage mail/faxes
• Assist Project Managers with project development, planning, execution, and closeout activities
• Produce and format a variety of project documents and correspondence
• Facilitate contract and fee review and manage insurance certificates
• Handle subconsultant procurement, invoicing, and purchase requisitions
• Coordinate meetings/presentations and arrange catering; support expense reports
• Maintain paper/electronic files and ensure QA-for-project document management
• Prioritize tasks calmly, maintain office supplies, and manage deliveries and vendor liaison
• Assist administrative staff as needed and perform other duties

• Associate degree in a closely related field or combination of education and relevant experience
• Minimum 1 year of related experience
• Proficiency in Microsoft Word and Excel
• Demonstrated commitment to HDR's employee-owned culture

• Customer service mindset
• Organized and detail-oriented
• Strong communication and interpersonal skills
• Microsoft Word
• Microsoft Excel
• Document management and QA guidelines