Overview As an Executive Assistant Business Partner, you will support the VP of FP&A and 1-2 Director-level leaders to keep executives focused on strategic priorities. You will manage complex calendars, plan meetings and events, coordinate travel, and ensure smooth operations with high discretion. Your proactive problem-solving and organizational awareness will help tame chaos in a fast-paced finance environment. This role offers a meaningful chance to shape executive workflows and support key business decisions.
Compensation / Benefits- competitive compensation
- bonus potential
- equity rewards
- benefits
- Pay for performance
Responsibilities- Own and optimize executives' calendars across teams, prioritizing requests and coordinating agendas
- Plan and coordinate internal/external meetings, offsites, and organization-wide events; manage meeting materials
- Oversee travel arrangements and itineraries for leaders
- Provide leadership support with confidentiality, initiative, and sound judgment
- Develop business acumen to anticipate priorities and plan ahead for recurring tasks
- Lead or collaborate on special projects (e.g., floor plans, team culture) and improve processes
- Manage expenses and ensure policy adherence; coordinate with tech support for event tech; maintain org charts and distribution lists
Key requirements- Minimum 8 years of executive administrative experience, preferably supporting C-level leaders
- Ability to handle confidential information with 100% integrity
- Proven leadership and teaming capability; coach and inspire others
- Self-starter, independent, ruthless prioritization, and fast task-switching; creative problem solver
- Anticipatory mindset; ability to plan ahead and identify unforeseen needs
- Adaptability and resilience in changing environments; perseverance
- Excellent verbal and written communication across all organization levels
- Cultural steward with a positive workplace presence
- Strong tech familiarity; expert in Microsoft Office or Google Suite; advanced Outlook calendar management
- Ability to format high-level presentations and work with database applications
- discretion and integrity
- proactive communication
- cross-functional collaboration
- Microsoft Office (Word, Excel, PowerPoint) advanced
- Google Suite (Drive, Docs, Sheets)
- Advanced Outlook calendar management
