Overview In this Senior Document Controller role at AECOM in Sacramento, you act as a SME for document control systems and processes, guiding teams and shaping governance across complex programs. You will administer the enterprise Document Control System, drive adoption and improvements, and ensure audit readiness and compliance. The role supports cross-functional collaboration to maintain data integrity and efficient documentation workflows. Join a global firm delivering critical infrastructure projects and help strengthen how we manage valuable project information.
Compensation / Benefits- medical/dental/vision benefits
- paid time off
- flexible work options
- retirement savings plan
- employee stock purchase plan
- voluntary benefits
Responsibilities- Serve as senior SME for document control systems, processes, and standards across the organization
- Provide guidance and mentoring to Document Controllers and project teams
- Act as system administrator/power user for the enterprise Document Control System (config, permissions, workflows, troubleshooting)
- Support system rollout, enhancements, and adoption strategies
- Oversee intake, processing, storage, and archival of documents to ensure compliance
- Review submittals for completeness and compliance prior to DMS entry
- Support audit readiness through complete, traceable documentation
- Develop and maintain SOPs, process maps, and user guides
- Monitor performance metrics and dashboards; maintain risk logs and issue trackers
- Coordinate with IT, procurement, and compliance to support DCS needs
- Provide training and onboarding for document control users
- Support change management and continuous improvement initiatives
- Prepare leadership summaries and briefings on performance and adoption
- Act as primary contact for document control with internal and external stakeholders
Key requirements- BA/BS + 6 years of relevant experience or equivalent
- Experience supporting or administering an enterprise-wide Document Control System as administrator or SME
- Experience on at least two large infrastructure/public-sector projects
- Strong knowledge of document management systems, standards, and compliance
- Proficiency with Microsoft Office, SharePoint, Adobe Acrobat
- Strong organizational, analytical, and communication skills
- Experience developing SOPs, workflows, and training materials
- Ability to work independently and with multidisciplinary teams
- Professional certification in document/records management (e.g., CDIA+, CRM) or equivalent
- Familiarity with audits, regulatory compliance, and retention requirements
- Experience with system implementation/change management or enterprise process improvements
- communication
- analytical thinking
- multi-tasking
- Document Control System administration
- metadata and version control
- workflow configuration
