Overview In this role you will lead hands-on payroll tax processing and compliance across multiple entities in a healthcare payroll context. You will guide a payroll tax function, drive process improvements, and resolve complex tax issues with internal data. You will collaborate with cross-functional teams to ensure timely filings and accurate tax deposits, while staying current on regulatory changes. This is a practical, impact-focused opportunity to shape payroll tax controls and reporting for scalable operations.
Compensation / Benefits- Health insurance benefits
- Long term disability coverage
- Paid time off
- Paid sick leave
- Paid holidays
- Free onsite parking
Responsibilities- Oversee federal, state, and local payroll tax processing and compliance
- Manage IRS Section 3504 and state unemployment-related responsibilities
- Ensure accuracy and timeliness of liabilities, deposits, and filings
- Prepare and file Forms 941, Schedule B, Schedule R, 940, 940 Schedule R, state unemployment reports, and W-2s
- Reconcile payroll tax withholding, federal deposits, Social Security, Medicare, and unemployment tax activity
- Maintain consolidated payroll and tax data across multiple entities for periodic reconciliations
- Research and resolve payroll tax notices and compliance issues
- Communicate with federal and state tax agencies as needed
- Monitor payroll processes and implement controls, procedures, and improvements
- Support preparation and maintenance of payroll, accounting, financial, and statistical records
- Stay current on changes to payroll tax regulations
- Train and support payroll team on regulatory changes and system updates
- Complete continuing education related to payroll and payroll tax processing
Key requirements- At least three years of progressive payroll or payroll tax experience
- Direct experience processing, balancing, reconciling, and filing payroll taxes
- Working knowledge of federal and state payroll tax laws, deposits, quarterly filings, and W-2 reporting
- Experience with Forms 941 and 940 and related schedules
- Hands-on payroll processing experience within an internal payroll department
- Experience handling payroll data files (Excel, CSV, TXT)
- Experience leading people, processes, projects, or payroll functions
- Ability to identify discrepancies and research complex payroll tax problems
- problem solving
- attention to detail
- clear communication with agencies
- Excel/CSV/TXT data handling
- Payroll software
- Forms 941/940 and schedules
