Overview In this role you coordinate end-to-end logistics for virtual and in-person recruiting events, ensuring smooth candidate experiences. You support the team by scheduling, budgeting, and tracking expenses, while maintaining accurate data in the ATS. You will work closely with cross-functional partners to run interviews, travel arrangements, and event day materials. This position offers a hands-on opportunity to shape how we connect candidates with opportunities and contribute to efficient recruiting operations.
Responsibilities- Coordinate upfront logistics for virtual events, including managing Zoom breakout rooms for interviews
- Use events system to send invites and track RSVPs
- Coordinate logistics for in-person events (booking rooms/AV, catering, materials)
- Occasional in-person event coverage at Jersey City/Manhattan offices
- Manage candidate travel and expense reimbursements; respond to ad-hoc inquiries
- Create and submit expense reports; centrally track all expenses
- Prepare resume bundles, interview schedules in Excel, and day-of materials
- Maintain real-time status updates for candidates in the ATS for all covered events
- Complete additional projects/tasks to support team delivery
Key requirements- Strong proficiency in Zoom
- Strong proficiency in Microsoft Excel
- Strong written and verbal communication skills
- Strong organizational skills
- Attention to detail
- Effective written and verbal communication
- Zoom
- Microsoft Excel
- Applicant Tracking System (ATS) management
