Overview In this role you support a major Bay Area rail project in Oakland by delivering high-quality training documentation and coordinating training activities. You will work with the Training Manager and a multidisciplinary team to ensure compliant, effective training for safe transit operations. You'll manage documentation, meeting coordination, and print materials while adapting to shift schedules and client requirements. This position offers a hands-on, impact-focused opportunity to shape training outcomes on a high-profile infrastructure program.
Compensation / Benefits- Holidays
- Vacation
- Sick Leave
- Healthcare
- Dental
- Vision
Responsibilities- Support planning and delivery of day-to-day training activities on the project
- Maintain training rosters, attendance records, and client submissions
- Coordinate with SMEs, clients, and internal stakeholders to gather information for documentation
- Review client comments on documents, defend positions, and negotiate revisions
- Manage comment resolution, tracking, and formal closure of issues
- Produce documentation meeting formatting, style, and quality guidelines
- Attend meetings and take accurate minutes
- Oversee print production workflow and materials management
- Record training sessions using camera/AV equipment and support on-site across shifts
- Provide feedback to Training Manager for continuous improvement
- Assist with administration to ensure on-time submission of documents per contract requirements
- Travel to Oakland and Bay Area facilities as needed
Key requirements- 3+ years in technical writing, training coordination, or related rail/transit environment
- Ability to read and interpret engineering design documents and cutsheets
- Strong technical writing portfolio or samples of manuals/training materials
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook
- Experience with document management systems
- Experience recording professional training sessions is a plus
- Excellent verbal and written communication skills
- Highly organized with ability to manage multiple workstreams under deadlines
- Ability to take accurate meeting minutes and distribute them promptly
- Willingness to obtain SSI clearance; valid driver's license or passport
- Willingness to work across day, swing, and night shifts
- Travel to Bay Area sites as required
- communication excellence
- attention to detail
- problem-solving and negotiation
- technical writing
- document formatting and style adherence
- camera/AV recording equipment operation
