Overview In this role you will support federal programs with contracts, financial, and project administration. You work closely with the Program Manager to ensure accurate financial reporting, funding tracking, and compliance across contracts and efforts. You will develop and maintain Excel trackers and project records, and coordinate meetings and documentation to keep programs on track. This position offers impact through effective financial controls and cross-functional collaboration within a fast-paced environment. Join a mission-driven team focused on quality and process improvement.
Compensation / Benefits- hybrid work schedule (three days in office)
- focus on quality and process improvement
- opportunity to support federal programs
Responsibilities- Prepare and maintain project financial reports and ensure reporting requirements are met
- Maintain financial tracking tools for funding, expenditures, commitments, and remaining balances; alert PM to funding issues
- Track labor, subcontractor, travel, and ODC expenditures; support accrual reporting
- Review subcontractor invoices and supporting documentation for accuracy, allocation, and contract compliance
- Review travel expense reports for accuracy and timely submission for payment
- Track project accounts payable/receivable and allocate costs to funding sources and cost codes
- Support establishment and maintenance of project accounts and cost codes
- Assist employees with electronic timekeeping submission and approval
- Develop and maintain Excel-based trackers, reports, logs, and management tools for financials, staffing, deliverables
- Coordinate meetings, prepare agendas, capture minutes, and track follow-up actions
- Maintain project files in SharePoint and other systems
- Coordinate with project personnel, subcontractors, and stakeholders to support project requirements
- Assist with document preparation, formatting, proofreading, data entry, and quality-control reviews
Key requirements- Bachelor's degree or equivalent professional experience
- 3+ years of relevant experience in contracts, financial, project, or administrative support
- Experience supporting federal government contracts or programs preferred
- Intermediate to advanced Excel; PivotTables and conditional formatting strongly preferred
- Proficiency in Word, PowerPoint, SharePoint, and Outlook
- Strong organizational, analytical, problem-solving, and attention-to-detail skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Ability to work independently, assess discrepancies, and escalate issues
- strong organizational skills
- analytical mindset
- problem-solving
- Microsoft Excel (formulas, data analysis, trackers, reports)
- PivotTables
- Conditional formatting
