Overview In this role you will oversee administrative coordination for subcontracted maintenance services at the Orlando campus, driving onboarding, access, and documentation. You will align contractor activities with maintenance requirements, track scopes and deliverables, and ensure smooth collaboration with internal teams. You help ensure timely service completion and proper administrative closeout, enabling reliable maintenance operations. This position offers exposure to mission-critical facilities work within a globally respected engineering organization.
Compensation / Benefits- Medical
- Dental
- Vision
- Flexible work arrangements
- 401(k) match
- Paid time off
Responsibilities- Onboard and mobilize subcontractors and service providers
- Coordinate contractor access, security badging, and onboarding requirements
- Track scopes of work and deliverables; monitor progress
- Coordinate contractor scheduling and service activity in line with maintenance plans
- Follow up on outstanding actions and maintain documentation completeness
- Verify service completion and collect supporting records (reports, test results)
- Maintain contractor performance records and conduct administrative closeout
- Collaborate with Planner/Scheduler, Maintenance Supervisors, Procurement, Security, ESH, and providers
Key requirements- Experience coordinating contractors/subcontractors or similar operational services
- Experience managing multiple service requirements and vendor deliverables
- Experience coordinating site access and onboarding documentation for external providers
- Experience tracking work to completion and following up on actions
- Experience using CMMS or enterprise workflow/procurement systems
- Ability to coordinate across internal and external stakeholders in a fast-paced environment
- Ability to obtain and maintain required site access/security requirements
- Strong organizational skills
- Excellent follow-up and documentation
- Effective written and verbal communication
- CMMS experience (e.g., Maximo)
- LMBuildings experience
- Proficiency with procurement/workflow systems
