Overview As an Administrative Support Coordinator, you will provide essential administrative support to attorneys, legal staff, and business teams in a largely remote setup across Philadelphia and Phoenix. You will handling tasks from expense processing to document management, travel coordination, and time entry support, ensuring accuracy under tight deadlines. You will collaborate with cross-functional teams to maintain organized client files and efficient workflows, contributing to the firm's professional and client-focused service. This role offers a chance to work in a collaborative, fast-paced environment and to support a globally positioned law firm in daily operations.
Compensation / Benefits- competitive compensation
- excellent benefits package
Responsibilities- Process reimbursement expenses and reconcile credit card charges
- Submit check and invoice requests
- Submit intake requests and perform basic preliminary conflict checks
- Organize electronic client files in iManage
- Submit time entry into Intapp Open
- Request research articles from outside vendors
- Coordinate travel arrangements
- Prepare engagement letters
- Assist with departmental tasks and special projects
- Handle minor data entry, mailings, and related tasks
Key requirements- Bachelor's Degree or equivalent experience (preferred)
- Minimum of 2 years of administrative experience in a professional services organization; law firm experience preferred
- Proficiency with Windows-based software and Microsoft Office apps (Word, PowerPoint, Excel, Outlook)
- Experience with Adobe Acrobat and document management systems
- Experience with iManage and Intapp Open preferred; ability to learn new software quickly
- Understanding of AI capabilities and willingness to learn firm-approved AI tools
- Excellent interpersonal and written communication
- high attention to detail
- strong organizational abilities
- iManage (document management database)
- Intapp Open (time entry database)
- Microsoft Office Suite
