Overview In this role you partner directly with the CEO to manage complex scheduling, travel, and day-to-day operations in a dynamic executive environment. You will support leadership priorities, prepare materials, and enable informed decision-making while upholding confidentiality and professionalism. You'll collaborate across functions, Board members, and senior leaders to ensure seamless execution of initiatives and meetings. The opportunity offers high-impact exposure to executive governance and cross-functional leadership in a mission-driven genomics company.
Compensation / Benefits- health/dental/vision
- retirement benefits
- paid time off
- variable cash programs (bonus/commission)
- equity potential
- genomics sequencing access
Responsibilities- Coordinate CEO priorities, communications, and operating rhythms with the Executive Leadership Team
- Plan and manage Executive Leadership Team meetings, agendas, materials, action items, and follow-up
- Serve as primary liaison to the Board of Directors, handling communications, planning, and follow-up
- Anticipate needs and represent the CEO with professionalism and sound judgment
- Establish best-practices for the Senior Administrative Partner and Global Administrative Partner communities
- Manage complex calendar, travel (domestic and international), and meeting logistics
- Prepare reports by collecting/analyzing information and supporting decision-making
- Handle confidential information with discretion and governance compliance
- Organize events and conferences; coordinate operations and process improvements
- Oversee expense reporting (Concur) and documentation workflows
- Develop procedures to increase productivity and cross-functional collaboration
- Act as an ambassador for Illumina, upholding its values and culture
- Deliver high-quality administrative support across multiple departments and sites
- Adapt to evolving responsibilities as business needs change
Key requirements- 10+ years of related experience with at least 5+ years supporting C-level Executives
- 2-3 years' experience supporting the CEO (preferred)
- High professional presence for executive interactions
- Calendar management, meeting and event planning, presentations, and expense administration
- Proficiency in Outlook, Word, Excel and PowerPoint
- Ability to work with stakeholders at all organizational levels
- Bachelor's degree preferred
- US-based onsite or hybrid work arrangement
- professionalism
- discretion and judgment
- strong relationship-building
- Outlook
- Word
- Excel
