Overview In this role you will oversee project documentation and filing systems to ensure compliant, efficient control of confidential information. You will collaborate with cross-functional teams to implement controlled document changes and support project scope, schedule, and cost. The position emphasizes process improvement, governance, and timely permitting activities within a dynamic, growth-focused firm. You will help drive project quality and client success through structured documentation practices and stakeholder coordination.
Compensation / Benefits- Medical
- Dental Insurance
- Vision Insurance
- 401(k)
- 401(k) Matching
- Paid Time Off
Responsibilities- Set up and maintain project filing systems and records databases
- Manage confidential project information and document retention
- Establish documentation policies to ensure quality control and compliance
- Coordinate with cross-functional teams, vendors, and contractors on controlled documents
- Plan and coordinate project schedule, scope, and cost in alignment with client goals
- Value engineer the project to identify savings and substitutions
- Communicate with project stakeholders and prepare project management plans
- Monitor contract scope against goals and adjust as needed
- Coordinate with cost management for cost estimates, cost studies, and budget reconciliation
- Drive permitting processes with submissions to agencies and track progress
- Ensure design management aligns with client budget, scope, and standards
- Organize documentation processes and record-keeping (electronic and physical)
- Prepare cost and revenue projections
- Attend work during normal business hours
Key requirements- Experience setting up and maintaining a project filing system
- Experience with record retention, protection, retrieval, transfer and disposal
- Ability to manage confidential project information
- Strong written and oral communication skills
- Understanding of organizational goals and ability to contribute to them
- Accountability and collaborative mindset
- Dependable, diligent, and thorough work ethic
- Creativity and resourcefulness in managing projects under tight timelines
- communication
- collaboration
- relationship building
- Autodesk Construction Cloud (ACC)
- Primavera Systems Certification or equivalent
- document control software knowledge
