Salary Range: $50,000 - $65,000 Full-Time Permanent Position with Benefits In this pivotal role, you will serve as the primary on-site operational point of contact and direct liaison for employees, visitors, clients, and vendors. Responsibilities Greet visitors, answer phones, manage mail, order supplies, and coordinate with vendors, cleaning crews, and building management. Coordinate calendars, meeting rooms, catering, company events, travel, and the corporate wireless phone account. Track renewal schedules and payment records for Professional Engineer (PE) licenses and firm state authorizations. Collect/process timesheets and expenses, process incoming check deposits, and track operational purchases. Assist project managers with documentation, printing, and shipping; support marketing materials and client event logistics. Qualifications Prior administrative/office management experience required; engineering, AEC, or professional services background preferred. Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint); fast learner for firm software. High attention to detail, strong communication, ability to handle confidential info, and alignment with core values (Accountability, Hard Work, Responsiveness). Benefits Medical Insurance 401(k) Retirement Plan Paid Vacation, Paid Holidays Only U.S. Citizens or persons with a Green Card work permit may apply. Only U.S. Citizens or persons with a Green Card work permit may apply. Due to the large amount of resumes we expect to receive only the most qualified candidates will be contacted. We will retain all other resumes for any future job considerations. Email your resume to: (email removed) Attention: JOB 440-26-00686 Please reference: "Office Administrator - JOB 440-26-00686" when applying for this position.
