Explore St. Louis is seeking a highly experienced and detail-oriented Staff Accountant to manage to manage the accurate and timely processing of accounts payable processes and provide support for routine accounting and monthly close activities. This position manages the day-to-day processing of invoices, vendor administration, employee expense transactions, purchasing support, and related accounting records. The Staff Accountant also prepares selected routine journal entries and account reconciliations as assigned by the Controller. In this role, the Staff Accountant works closely with the Controller and frequently interacts with employees, department heads, vendors, and Finance department personnel to ensure financial transactions are properly authorized, coded, documented and processed. This position requires strong attention to detail, responsiveness, organizational skills, and a commitment to providing excellent internal and external customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable
Process accounts payable invoices through (link removed) or other designated payables systems.
Review invoices for appropriate documentation, authorization, account coding, and purchase-order support.
Monitor the accounts payable email inbox and respond to inquiries promptly.
Coordinate new-vendor setup in accordance with established vendor-management procedures.
Maintain accurate vendor records.
Reconcile vendor statements and investigate discrepancies.
Respond to vendor questions regarding invoices and payment status.
Assist with electronic payment processing in accordance with established controls.
Maintain organized supporting documentation for accounts payable transactions.
Lead preparation of annual IRS Form 1099 reporting under the Controller's supervision.
Employee Expenses and Credit Cards
Review employee expense reports for documentation, account coding, approval, and compliance with organizational Travel & Expense policies.
Review company credit card transactions for completeness and proper coding.
Follow up with employees and supervisors regarding incomplete or outstanding expense documentation.
Assist employees with routine expense report and coding questions.
Escalate policy exceptions or unusual transactions to the Controller.
Purchasing Support
Review purchase-order and invoice documentation for compliance with established purchasing procedures.
Verify that transactions contain required approvals prior to payment processing.
Review account coding and documentation completeness.
Monitor payments against open purchase orders and identify potential discrepancies.
Prepare required purchasing and vendor-utilization reports, including MBE/WBE reporting when applicable.
Communicate purchasing exceptions to the Controller.
Verify that required approvals have been obtained, but do not serve as the business approver for expenditures subsequently processed by this position.
Accounting and Month-End Support
Participate in the monthly and annual close processes by completing assigned accounting tasks according to the established close calendar.
Prepare routine recurring journal entries as assigned.
Prepare selected balance sheet and expense account reconciliations appropriate to the position.
Assist with bank reconciliations as assigned, subject to appropriate segregation-of-duties considerations.
Reconcile accounts payable records to the general ledger.
Research routine accounting discrepancies and escalate unresolved or unusual items to the Controller.
Prepare supporting schedules and accounting documentation as requested.
Assist with other close-related activities as assigned by the Controller.
Audit Support
Prepare requested schedules, invoices, reconciliations, and other supporting documentation for the annual independent audit.
Maintain accounting records in an organized and audit-ready manner.
Respond to routine audit documentation requests under the direction of the Controller.
Assist with year-end accounting activities as assigned.
Financial Systems and Process Support
Maintain proficiency in Sage Intacct, (link removed), and other financial systems.
Ensure that all data entered in financial systems is accurate and complete.
Follow established accounting procedures and system workflows.
Assist with documentation of routine accounting processes.
Identify recurring processing problems and communicate them to the Controller.
Participate in system testing, training, and process improvements when requested.
Support efforts to improve automation and reduce manual accounts payable processes.
Internal Customer Service
Provide timely and professional support to employees and department heads regarding invoices, payments, expense reports, account coding, and other routine accounting matters.
Maintain sufficient knowledge of organizational budgets and coding structures to process transactions accurately.
Provide clear communication and rationale when documentation or approvals are missing.
Promote adherence to financial policies while maintaining a collaborative and service-oriented approach.
Other Responsibilities
Prepare routine financial and accounting reports as requested.
Cross-train on designated accounting activities where appropriate and consistent with internal-control requirements.
Participate in departmental projects and process-improvement initiatives.
Perform other related duties assigned by the Controller.
Work a flexible schedule as necessary to include occasional evenings, weekends and holidays to support business needs.
QUALIFICATIONS & TECHNICAL SKILLS
Working knowledge of basic accounting principles
Strong understanding of accounts payable processes
Strong spreadsheet and database skills
Experience using accounting or general-ledger software
Familiarity with Sage Intacct and (link removed) preferred
Ability to accurately process and maintain detailed financial information
Ability and willingness to develop additional general-ledger accounting skills over time
EDUCATION AND EXPERIENCE
Bachelor's degree in Accounting or an equivalent combination of relevant education and accounting experience is preferred.
One to three years of relevant accounting experience.
Experience with accounts payable processes, account reconciliations, or general ledger accounting is essential.
Experience working with electronic invoice and payment systems is preferred.
Our ideal candidate will maintain core competencies to include accuracy and attention to detail, strong organizational and problem-solving skills, awareness of internal controls, effective communication and customer service skills. Must be responsive, reliable and accountable. A high level of integrity is essential to the role.
Explore St. Louis offers a robust compensation and benefit package including medical, dental, vision, life and disability insurance as well as pension, paid holidays and PTO. Apply on our Explore St. Louis Careers URL or email a resume and cover letter to . Please include your cover letter and resume when applying online. NO PHONE CALLS! EOE.
Explore St. Louis is the sales and marketing organization responsible for selling and promoting St. Louis as a convention, meeting site, and leisure travel destination. Explore St. Louis manages and operates the Americas Center Complex which includes the Cervantes Convention Center, the Dome at Americas Center, the Ferrara Theatre, and the St. Louis Executive Conference Center.
Diversity, Equity & Inclusion Statement: Explore St. Louis values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition or any other protected characteristic as established by law.
