Job Title: Lead Production AssistantDepartment: ProductionReports To: Production ManagerJob Summary:The Lead Production Assistant plays a critical role in ensuring the smooth and efficient flow of projects through the production process. This role involves managing permitting and final inspections, handling legal documentation, and coordinating schedules for various teams, including project managers, installers, and service technicians. The Lead Production Assistant must be highly organized, detail-oriented, and possess excellent communication and coordination skills.Key Responsibilities:Permitting & Final Inspections:Manage all aspects of the permitting process, including submitting applications, tracking approvals, and scheduling inspections.Coordinate final inspections with relevant authorities and ensure compliance with all building codes and accurate records of permits and inspection results.WarrantyLegal Documentation:Prepare and manage legal documents related to projects, such as contracts, waivers, and insurance all necessary documentation is properly completed, signed, and filed.Stay up-to-date on relevant legal and regulatory requirements.Scheduling:Coordinate and schedule project managers, installation crews, and service technicians to ensure timely project completion.Optimize schedules to maximize efficiency and minimize downtime.Communicate effectively with all parties involved to ensure clear expectations and avoid scheduling conflicts.EOS Pillars (Focus on how this role contributes to each pillar):Vision: Understand and support the company's vision for efficient production processes and customer : Build strong relationships with project managers, installers, service technicians, and other stakeholders. Foster a positive and collaborative team environment.Data: Track key production metrics, analyze project timelines, and use data to optimize scheduling and resource : Proactively identify and resolve potential production bottlenecks and scheduling conflicts.Traction: Ensure timely project completion and efficient use of resources.Scorecard: Regularly review and track progress against key production metrics.Processes: Develop and implement efficient processes for permitting, inspections, legal documentation, and scheduling.
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