Executive Assistant & Operations Manager Jacksonville, FL Full-Time $75,000-$85,000
An executive's day can change in minutes.
A meeting runs long.
A flight gets delayed.
A priority shifts.
A decision made in the morning creates three new action items by lunch.
The people who succeed in executive operations don't wait for direction when that happens.
They anticipate.
They organize.
They follow through.
And they make sure important things don't get missed.
We're hiring an Executive Assistant & Operations Manager to work directly alongside company leadership and partners, helping manage priorities, coordinate operations, and ensure critical initiatives move forward.
This role is best suited for someone who enjoys being the person others rely on when something important needs to get done.
What This Role Really Is
This is not an event planning position.
And it's not a traditional administrative assistant role focused solely on calendars and scheduling.
This role sits at the intersection of:
Executive Support
Business Operations
Project Coordination
Strategic Execution
Process Improvement
You'll help senior leadership stay focused on high-value priorities by ensuring details, logistics, communication, and follow-through are handled effectively.
Events are part of the role.
Executive partnership and operational execution are the core of it.
What You'll Own
Executive calendar management and scheduling
Complex travel coordination and logistics
Executive meeting preparation, agendas, presentations, and follow-up
Tracking priorities, action items, and strategic initiatives
Managing communication and coordination across departments
Building systems, processes, and organizational structure that improve efficiency
Supporting leadership with research, documentation, and project execution
Identifying opportunities to improve workflows through technology and AI
Coordinating leadership meetings, retreats, and company events as needed
Managing vendors, contracts, and operational logistics associated with executive initiatives
Who This Role Is For
This role is for someone who:
Has supported executives, founders, business owners, or senior leaders before
Thrives in fast-moving environments where priorities shift frequently
Naturally thinks several steps ahead
Takes ownership without waiting for instructions
Enjoys bringing order to complexity
Can manage multiple priorities without dropping details
Is highly organized, resourceful, and dependable
Uses technology and AI tools to improve productivity and efficiency
Finds satisfaction in helping leaders operate at a higher level
Who This Role Is NOT For
This role is probably not a fit if:
You're primarily seeking an event planning position
Most of your experience is focused on social events, weddings, hospitality events, or event production
You prefer highly structured environments with narrowly defined responsibilities
You require step-by-step direction to manage priorities
You are uncomfortable operating independently
You prefer managing events more than supporting executive operations
We're looking for someone whose primary strength is executive support and operational execution.
Event coordination is important-but it is not the primary focus of the role.
AI & Technology Matter Here
We believe exceptional operators create leverage through technology.
You should already be comfortable using AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms to improve:
Communication
Research
Meeting preparation
Documentation
Project management
Workflow efficiency
We're looking for someone who naturally asks:
"Is there a better way to do this?"
And then helps build it.
What We're Looking For
5+ years of experience supporting executives, business leaders, founders, or senior leadership teams
Experience managing complex calendars, travel, and executive logistics
Strong project coordination and operational support experience
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to manage confidential information with discretion
Experience building systems and improving processes
Proficiency with Microsoft Office and modern workplace technology
Experience using AI-powered productivity tools
Why RISE
This role provides a unique opportunity to work closely with company leadership and influence how work gets done across the organization.
You'll be trusted with meaningful responsibilities, exposed to strategic initiatives, and given the opportunity to help build systems that support a growing company.
If you're the person everyone calls when something important needs to get done, we'd like to meet you.
AI Hiring Process Disclosure
We may use artificial intelligence (AI) tools to support portions of the hiring process, including reviewing applications, analyzing resumes, screening candidates, and evaluating responses. These tools are used to assist our recruitment team and do not replace human judgment. All hiring decisions are ultimately made by people. If you would like additional information regarding how your information is processed during the hiring process, please contact us.
