Administrative Support Specialist - 89th AFKSProSidian Seeks a Administrative Support Specialist - 89th AFKS in CONUS - Ellsworth AFB, South Dakota to support an engagement for a branch of the military that provides strategic deterrence, global strike, and combat support utilizing both manned aircraft and remotely piloted aircraft.
The ProSidian Engagement Team Members work to provide Administrative Support Services for the Air Force Global Strike Command (AFGSC) 89th Attack Squadron (ATKS). The key mission of the AFGSC is to produce leaders providing safe, secure, and lethal combat-ready forces for nuclear and conventional global strike. The 89th ATKS is an MQ-9 Reaper Squadron conducting remote split operation out of Ellsworth Air Force Base (AFB) and has been an active remotely piloted aircraft squadron since 2011. The purpose of this contract is to provide flying operations support to the 89th ATKS and the 200 airmen within the unit.
Administrative Support Specialist - 89th AFKS Candidates shall work to support requirements for Program Support and provide Administrative Support Services for fellow members of the contract team, including the Program Security Manager, Personnel Security Specialist, and Physical Security Specialist. The Administrative Support Specialist will function as the Team Lead and will be responsible for managing all administrative aspects of the contract team.
Responsibilities of the Administrative Support Specialist include, but are not limited to, the following:
- Operate office equipment such as fax machines, copiers, phone systems and computers for spreadsheets, word processing, database management and other applications.
- Prepare and use memorandums in accordance with AFH 33-337, The Tongue and Quill, and local guidelines.
- Design effective communication plans to publicize unit program requirements, associated policies, and procedures.
- Prepare reports, memos, letters, forms, briefings and other documents using word processing, Excel, Access, and presentation software.
- Answer phones and provide information to callers. Take messages or forward calls to appropriate individuals.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate personnel and/or offices.
- Establish and maintain paper and electronic filing systems for records, correspondence and other materials.
- Open, read, route, and distribute incoming correspondence and other materials, and prepare responses to routine letters.
- Compose, type, and distribute notes, routine correspondences and reports.
- Establish controls and suspenses, and follow up to ensure that required actions and responses are made within deadlines.
- Establish, maintain, control, and update file system accurately to enable quick and efficient retrieval of information.
The Administrative Support Specialist - 89th AFKS shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.
The Administrative Support Specialist is required to possess the following:
- A minimum of one (1) year supervisory experience
- Strong oral communications and writing skills
- Proficiency in the use of Microsoft Office Programs
- Ability to work as part of a team
- Executive-level Administrative Support is strongly preferred
- Administrative Support experience for military offices is strongly preferred
TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.
LOCATION: Work shall be conducted at the CONUS - Ellsworth AFB, South Dakota
- U.S. Citizenship Required
- Excellent oral and written communication skills
- Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
- All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.
