Office Administrator

Potelco, Inc., a subsidiary of Quanta Services, Inc., was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states.

We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions.

The Office Administrator plays a key role in ensuring smooth and professional day-to-day operations at the office. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role. This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency.

Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries

Monitor and respond to the general office and reception email inboxes

Receive, sort, and distribute mail, FedEx, and packages

Coordinate daily FedEx pickups and manage outgoing shipments

Complete monthly P-Card reconciliations for select leadership employees

Order and manage business cards and office stationery as needed

Updating company data and phone rosters

Order and coordinate lunch catering for meetings, trainings, and internal events

Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies

Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)

Track and maintain inventory of office supplies, place orders through our major vendors

Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.)

Submit and follow up on building maintenance requests

Provide administrative support to leadership and staff as needed

Assist with data entry, document preparation, and report generation

Flexible support role to serve as a backup resource to cross-functional teams as needed

Qualifications

High school diploma or equivalent required; associate's degree or administrative certification preferred

Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role

Strong customer service skills with a professional, approachable demeanor

Exceptional attention to detail, organizational skills, and time management

Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus

Experience in facilities or vendor coordination is a plus

Work Environment & Physical Requirements

Full-time, in-person position in a professional office setting

Frequent walking throughout the office and between floors

Regular use of stairs to access supply areas and common spaces

Routine lifting and carrying of boxes, packages, and supplies (up to 30 lbs)

Ability to handle carts, manage deliveries, and navigate office storage spaces

The anticipated compensation for this position is USD $24.00/Yr. - USD $28.00/Yr. depending on experience and qualifications.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.