Job Description: Fully Remote position but candidates must be located in Virginia, Missouri, Michigan, or Texas.
Position Summary
We are seeking an experienced Patent Prosecution Legal Assistant to support a busy Intellectual Property practice. The ideal candidate will have 4-6 years of patent prosecution experience and a strong understanding of USPTO procedures, patent filings, docket management, and intellectual property administration. This role requires exceptional attention to detail, organizational skills, and the ability to manage multiple deadlines in a fast-paced legal environment.
Responsibilities
Prepare, file, and maintain U.S. patent prosecution documents with the USPTO
Manage patent portfolios and monitor critical deadlines using docketing systems
Prepare and file Information Disclosure Statements (IDS), Powers of Attorney, Assignments, Declarations, and other patent-related documents
Coordinate domestic and foreign patent filings with attorneys, clients, and foreign associates
Review correspondence from the USPTO and ensure timely responses and filings
Rack patent applications through all stages of prosecution
Maintain electronic and physical client files, ensuring accuracy and compliance
Assist attorneys with patent application preparation, filing, and prosecution matters
Prepare reporting and status updates for clients regarding patent portfolios
Process and track maintenance fees, annuities, and related deadlines
Conduct conflict checks and assist with opening new matters
Support attorneys with administrative and legal support functions as needed
Qualifications
3-6 years of patent prosecution legal assistant experience required
Experience supporting patent attorneys in a law firm or corporate legal department
Strong knowledge of USPTO filing procedures and patent prosecution workflows
Experience with patent docketing systems such as CPI, Anaqua, FoundationIP, Patricia, or similar platforms
Familiarity with domestic and foreign patent filings
Experience preparing and filing IDSs, Assignments, Declarations, and related patent documents
Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage competing priorities and deadlines
High level of accuracy and attention to detail
Preferred Qualifications
Experience supporting a high-volume intellectual property practice
Knowledge of patent portfolio management and maintenance fee tracking
Experience working with international associates and foreign filing procedures
Associate's degree, bachelor's degree, or paralegal certificate preferred
