L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
Ensure all your application information is up to date and in order before applying for this opportunity.
L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Business Operations Coordinator (Level D)
Job Code: 40506
Job Location: Waterdown, Ontario
Job Schedule: 9/80
About the Role
Performs general administrative support tasks within Operations, Supply Chain and Trade Compliance. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings, business travel and other events.
Primary Responsibilities
- Anticipate and highlight key points for action for the Head of Wescam Operations, Supply Chain, Trade Compliance and other members of the Leadership Team.
- Support cross functional activities with individuals at all levels in a fast-paced environment
- Help manage departmental communications to internal and external key stakeholders
- Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion
- Manage travel arrangements and expense reporting
- Actively monitor key deadlines and tracking tasks
- Coordinate meetings and assist in the coordination, planning and execution of engagement events
- Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support
- Provide administrative support to the broader senior leadership team as required, including event management and administrative duties
- Manage and maintain the complex calendars and schedules of Directors and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
- Coordination xibtplm of Visitor Requests requiring Security & Trade compliance, and manage all associated meeting logistics including room reservations, audiovisual needs, catering etc.
- Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings
- Assist in the coordination, planning and execution of business critical events such as audits and customer visits
- Raising and processing internal purchase requisitions & purchase orders
- Reconcile event budgets and invoicing as required
- Assist with the production & management of special projects as required
- General office administration duties
- Occasional travel to Don Mills location will be required
Required Capabilities
- Demonstrated ability to achieve high perf
