HR Associate

Essential Duties and Responsibilities

• Assists with recruitment activities, onboarding processes, employment verifications, background screenings, and other pre-employment requirements.
• Provides daily support to caregivers regarding benefits, payroll, HR systems, and employment-related inquiries, including assistance with 403(b) plans, Paycom, WellSky, employment verification requests, immigration letters, and other employee needs.
• Serves as a backup for recruiting, onboarding, and new employee orientation functions.
• Supports compliance with agency policies, procedures, and applicable federal, state, and local regulations.
• Processes caregiver terminations in accordance with agency policies and termination procedures.
• Participates in compliance audits, accreditation surveys, site visits, and regulatory reviews as required.
• Maintains tracking systems to monitor employee licensure, certifications, competency requirements, health screenings, and performance evaluations to ensure regulatory compliance.
• Maintains and monitors Agency for Health Care Administration (AHCA) screening requirements and records.
• Maintains Form I-9 documentation and conducts periodic audits to ensure compliance with federal employment eligibility requirements.
• Handles employee communications, notifications, and documentation related to HR policies, compliance requirements, and personnel matters.
• Coordinates and processes caregiver performance evaluations and maintains related records.
• Assists with HR projects and process improvement initiatives, including electronic system implementations, personnel file audits, compliance reviews, and records management projects.
• Maintains confidentiality of employee information and personnel records in accordance with HIPAA and agency policies.
• Performs other duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; Associate degree in Human Resources, Business Administration, or related field preferred.
• Minimum one (3) years of human resources experience preferred.
• Experience in home health, home care, healthcare, or a regulated environment preferred.
• Working knowledge of Microsoft Office Suite and HRIS systems; experience with Paycom and WellSky preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to maintain confidentiality and handle sensitive employee information.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.