Job Description Job Description
Office Manager - Doral, FL
About Us We are an international millwork installation company specializing in furniture installation for residential properties, luxury retail stores, and hotels. As our team continues to grow, we're looking for a dependable and organized Office Manager to keep our day-to-day operations running smoothly.
Responsibilities
- Place online orders for tools, office supplies, and warehouse materials
- Answer phones and manage email correspondence
- Receive and process physical mail
- Process Certificate of Insurance (COI) requests
- Book and coordinate equipment rentals, car rentals, and heavy equipment rentals
- Support logistics communications
- Post and record receipts
- Track and renew local business licenses and trade permits
- Coordinate scheduling for required inspections (fire extinguishers, fire alarms, building, safety, and equipment)
- Maintain organized records of permits, certificates, and compliance documents
- Follow up with local municipalities or agencies on permit statuses
- Track expiration dates on employee certifications (OSHA cards, driver's licenses, etc.)
- Coordinate with field crews on scheduling, logistics, and supply needs
- Manage vendor relationships and contact lists
- Onboarding admin for new hires (paperwork, badges, and uniforms)
- Maintain office filing systems, both digital and physical
Requirements
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Must be able to work on-site in Doral, FL - no hybrid or remote option
- Full-time, 40 hours/week, standard office hours
Compensation & Benefits
- Medical insurance - 100% employer-paid
- 10 days paid vacation
- All major federal holidays off
